Division Finance Supervisor

Company: Stanford University
Location: Redwood City
Posted on: May 19, 2023

Job Description:

The has a long history of major contributions in basic and clinical research, a record of training fellows for academic and clinical careers, and a commitment to providing care for patients with complex endocrine diseases. The basic science and clinical studies that are carried out at Stanford University cover a broad range of areas in endocrinology, diabetes and metabolism. Through our integrated research, education, patient and community outreach programs, we are committed to maintaining the highest standards of academic medicine and patient care. The Division is seeking a Research Administrator who will play an integral role in supporting faculty and fellows in all financial and administrative aspects of research. The RA3 is responsible for managing highly complex faculty portfolios, including all tasks associated with pre-award and post-award sponsored research activities. The ideal candidate will be experienced in managing research awards and budgets, and will possess the following characteristics: strong customer-service ethic, detail-oriented; excellent communicator and team player; creative and resourceful; and will have the ability to juggle multiple priorities and deadlines. The RA3 will be a key member of the finance team and will have supervisory responsibility for other members in the team. This is a hybrid role. Duties include:

• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and costsharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
• Manage contract closeout process and audit inquiries; submit final reports and certificates.
• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
• Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
• Oversee and review work of other staff. May supervise, train and mentor other staff.
• Serve as a resource on subject area to principal investigator staff. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. DESIRED QUALIFICATIONS:
  • Five to seven years of experience in sponsored project administration.
  • Experience managing multiple projects and timelines in a dynamic research setting.
  • Working knowledge of Office of Management and Budget circulars, sponsored project guidelines, and the research regulatory environment.
  • Experience with Stanford systems a plus, to include Stanford Electronic Research Administration (SeRA), Oracle Financials, Business Intelligence, and iLabs.
    EDUCATION & EXPERIENCE (REQUIRED):
    • Bachelor's degree and five years of job related experience, or combination of education and relevant experience.
      KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
      • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
      • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
      • Excellent oral, written, and communication skills.
      • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
      • Strong accounting skills; knowledge of accounting principles.
      • Knowledge of procurement needs, including solesourcing, cost analyses, vendor requirements, and small business reporting.
      • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
      • Expert in project management, including managing international collaborations and complex multi-sub award contracts.
      • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
      • Extreme attention to detail.
      • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
      • Excellent time management and organizational skills.
        PHYSICAL REQUIREMENTS:
        • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
        • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
        • Rarely lift, carry, push and pull objects weighing 11-20 pounds. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
          WORKING STANDARDS:
          • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
          • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
          • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .
            The expected pay range for this position is $95,000 to $119,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
            Why Stanford is for you Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and empower you with:
            • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
            • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
            • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
            • Discovery and fun. Stroll through historic sculptures, trails, and museums.
            • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

Keywords: Stanford University, Redwood City , Division Finance Supervisor, Accounting, Auditing , Redwood City, California