Compliance Associate

Company: Stanford University
Location: Redwood City
Posted on: May 22, 2023

Job Description:

Dean of Research / Office of Technology Licensing: The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets. Our VPDoR Diversity Journey :

• We create a hub of innovation through the power of diversity of disciplines and people.
• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. -
• We promote a culture of belonging, equity, and safety.
• We emb ed these values in excellence of education, research, and operation. POSITION SUMMARY: OTL is looking for a Compliance Associate that will provide administrative and operational support under general supervision. This position will enter data from a source document into a computer system, verify entries for accuracy and completeness, and assist with gathering and reporting data. - CORE DUTIES:
  • Accurately enter data from data sheets or charts into a database and/or manual filing system using specific, standard instructions.
  • Review all incoming invention disclosures and determine federal sponsor requirements; follow up with inventors regarding sponsor information. Enter data and verify completeness and accuracy of inventor's contacts, signed SU18 and other forms; verify visiting scholar status. Report obligations associated with these data to the relevant parties.
  • Determine appropriate action to be taken for duplicate, inaccurate, or unclear information.
  • Maintain a variety of complex records such as grant information (by coordinating with Inventors and by using SeRa database), review foundation agreements to determine Stanford's IP obligations, further disclose of relevant information to sponsors. Be subject matter expert for sponsor requirements, including for corporate and foundation sponsors.Provide support for federal reporting matters.Ensure that sponsorship requirements for government sponsored research are met according to Bayh-Dole regulations. Suggest or make improvements to record-keeping procedures.
  • Selectively apply a variety of procedures in measuring and reporting data, using judgment to determine how standard guidelines apply; iEdison reporting of invention disclosures and provisional patent applications and managing compliance for title election and extensions of time.
  • Maintain computerized and manual logs and files in accordance with established procedures. Obtaining relevant manuscripts and publications for the records.
  • Perform audits of own work or that of others to ensure conformance with established procedures.
  • Provide administrative support.
  • A remo te worker arrangement may be considered for candidates with the appropriate background and experience, depending on business needs of each unit. Remote workers' schedules are based in the Pacific Time zone. * Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: High school diploma, G.E.D., or equivalent and two years of relevant experience or a combination of education and relevant experience. Knowledge, Skills and Abilities:
    • Strong clerical, interpersonal and organizational skills.
    • Ability to exercise judgment and employ basic reasoning skills.
    • Strong attention to detail. Certifications and Licenses: none PHYSICAL REQUIREMENTS*:
      • Sitting in place at computer for long periods of time with extensive keyboarding/dexterity.
      • Occasionally use a telephone.
      • Rarely writing by hand. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORK STANDARDS:
        • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
        • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
        • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, - http://adminguide.stanford.edu . This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures . The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $49,000 to $82,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
          • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
          • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
          • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
          • Discovery and fun. Stroll through historic sculptures, trails, and museums.
          • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.We're always looking for people who can bring new perspectives and life experiences to our team. Found the perfect role and ready to apply? Learn more on what to expect next.

Keywords: Stanford University, Redwood City , Compliance Associate, Accounting, Auditing , Redwood City, California