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Senior Administrative Assistant

Company: REVOLUTION Medicines
Location: Redwood City
Posted on: May 9, 2022

Job Description:

Revolution Medicines is a clinical-stage precision oncology company focused on developing novel targeted therapies to inhibit high-value frontier targets in RAS-addicted cancers. The company's R&D pipeline comprises RAS(ON) Inhibitors designed to suppress diverse oncogenic variants of RAS proteins, and RAS Companion Inhibitors for use in combination treatment strategies. As a new member of the Revolution Medicines team, you will join other outstanding professionals in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway.
The Opportunity:As an important member of the organization, you will provide high level administrative support for defined functional groups, their leadership teams and staff including:

  • Heavy calendaring using Outlook, including the coordination of internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs.
  • Interaction with key partners in planning meetings and coordinating all logistics in partnership with functional leaders.
  • Plan and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.
  • Plan and coordinate domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs; this may require evening or weekend support, depending on the travel requirements.
  • Provide consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested.
  • Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager.
  • Coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.
  • Coordinate expense report processing and reconciliation of receipts and credit card statements for the most senior staff as needed.
  • In partnership with other administrative staff, be a key team-player to provide overall general support as needed:
  • Assist with maintaining the kitchens, conference rooms, and general supplies.
  • Provide backup for seamless lobby coverage to receive deliveries, answer phones, and respond to visitors.
  • Maintain necessary filing systems as needed.
  • Support Company events in partnership with HR and admin team.
  • Support other projects and assignments as requested.Required Experience, Skills, and Education:
    • Ten (10) + years executive level support experience, with biotechnology experience highly preferred.
    • Ability to recognize and appropriately handle highly sensitive and confidential material and information.
    • Strong organizational, project and time management skills; detail-oriented.
    • Ability to prioritize/multi-task projects and demands effectively.
    • Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.
    • Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.
    • Professional demeanor and team-player while maintaining positive, team-focused attitude.
    • Proactive and excellent self-initiative.
    • Excellent verbal and written communication skills.Revolution Medicines currently requires that all personnel and visitors to its offices be fully vaccinated against COVID-19. This role will require that the employee meet with company employees and work from the company's offices. Given that these essential functions of the role must be performed on-site, this position requires full COVID-19 vaccination, subject to applicable law.
      Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital status, medical condition and veteran status.

Keywords: REVOLUTION Medicines, Redwood City , Senior Administrative Assistant, Administration, Clerical , Redwood City, California

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