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Administrative Assistant Adult Ministry

Company: Peninsula Covenant Church
Location: Redwood City
Posted on: June 14, 2022

Job Description:

Job DescriptionPeninsula Covenant Church is a dynamic, fast-moving church in Redwood City. Healthy and successful team members are those who are flexible, constantly open and able to change, and take initiative to creatively solve problems. We actively cultivate a culture of collaboration, creativity, and kindness in our team and across all PCC teams. Our greatest desire is to infuse the hope of Christ in our city and world, by empowering generations to passionately follow Christ. You're invited to come experience what the community of PCC is all about!

Job SummaryPRINCIPLE OBJECTIVEProvide administrative and clerical support for the Adult Ministry team. Manage adult members within the church database and provide regular reporting to the Adult Team. This position will support various main office functions including: preparing correspondence, answering phones, monitoring office inventory and ordering supplies, maintaining calendars, and various other assignments as needed. Ensure communication across departments and to the congregation.PRINCIPLE WORKING RELATIONSHIPThis position reports to the Adult Ministry Pastor. The position interfaces with all ministries throughout PCC and has interaction with church members, volunteers, and the broader community. SUMMARY OF RESPONSIBILITIES

  • Database records maintenance, support, and training.
  • Manage inter-department and volunteer communication
  • Departmental calendaring and coordination
  • Maintains meeting space, offices and storage. Ensure necessary supplies are available.
  • Provide administrative support in the following areas:
    • Event planning support that could be similar to including promotion, registration support, facilities or rentals communication, and budget tracking.
    • Weekly support for department leads for facilities and calendaring purposes
    • Support staff for use of technology for Check-In Systems, reports and PCO resources
    • Support for department leads to help communicate items to appropriate teams at PCC
    • Support Adult Ministry external communications with coordination, design and support.
    • Manage email and mail communication from Adult Ministries to volunteer teams, the congregation at large, and outside groups/individuals.
    • Oversee and provide for the production of internal and external publications for Adult Ministries. Create and maintain templates, forms, and procedures for regular and special communications.
    • Provide administrative support for the Adults Pastor in the following areas:
      • Track purchases and prepares expense reports; support budget development
      • Manage attendance tracking data
      • Prepare agendas and handouts for events
      • Track volunteer availability and scheduling
      • Ensure welcoming environment for volunteersREQUIRED SKILLS AND ABILITIES
        • Strong verbal and written communication skills.
        • Excellent interpersonal skills.
        • Ability to effectively interact with the Church community and staff members
        • Strong organizational skills and attention to detail.
        • Adaptability and quick thinking abilities.
        • Time management skills with a proven ability to meet deadlines.
        • Ability to prioritize tasks.
        • Ability to act with integrity, professionalism, and confidentiality.
        • Proficient with Mac, PC, Google Doc and MS office software.

          • Mission minded faithful follower of Jesus
          • Bachelor's degree desired
          • Previous successful experience in an office environment
          • Experience in a church, school or community setting is highly preferred

            • Extensive walking on 14 acre campus, including stairs required
            • Must have a clean, current DMV record
            • Must be able to lift, transport and set up equipment up to 20 pounds
            • Provide a DOJ background clearance
            • Must adhere to and model PCC's Safe Church policies

              • This job is part-time with an average of 20 hours per week.
              • This position is primarily a weekday job, however, occasional weekend, evening and holiday work is expected.

                Flexible work from home options available.

Keywords: Peninsula Covenant Church, Redwood City , Administrative Assistant Adult Ministry, Administration, Clerical , Redwood City, California

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