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Operations Excellence Administrative Associate

Company: Stanford University
Location: Redwood City
Posted on: May 28, 2023

Job Description:

Operations Excellence Administrative Associate Stanford Medicine is leading the biomedical revolution in precision health. We are transforming health care away from after-the-fact diagnosis to prediction and prevention and away from one-size-fits-all medicine to personalized care that empowers people to lead healthy lives. We are leveraging the art and science of medicine to predict and prevent disease before it strikes and cure it decisively if it does. To achieve our Precision Health vision, we are integrating, building, and leveraging our strengths in fundamental research, the new field of biomedical data science, and nine transformative biomedical platforms. As a learning health system, we will apply these advances in our hospitals and health care delivery systems within Stanford Health Care and Stanford Children's Health. Our Values - Fulfilling our promise to humanity requires the engagement of a diverse, creative, and collaborative team of professionals who work together to advance our research, education, and patient care mission. We strive to create a culture of inclusion and belonging to ensure all employees have the meaningful employment experience that is necessary to do their best work. We value and integrate justice, equity, diversity, and inclusion into all that we do, as reflected by the following initiatives: Join the Stanford School of Medicine Human Resources Group (HRG) in leading and changing HR as we know it today, in support of the school's education, patient care, and research mission. Working closely with the School's academic departments, institutes, centers and administrative units, we provide leadership in creating and maintaining a work environment that attracts, develops, rewards and retains a highly-engaged, talented, productive and diverse workforce in support of Stanford Medicine. We offer competitive compensation, high quality benefits, and a flexible work-from-anywhere opportunity. Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. DUTIES INCLUDE: - Act on behalf of the supervisor, department manager,in regards to establishing priorities and identifying and resolving problems that are administrative innature. - Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event withinbudget. - Compose and draft documents and correspondence for presentations, course handouts, conferences, and reports; Create, maintain, modify, and/or ensure accuracy of content in various unitdocuments,displays,reports,brochures,socialmedia,and/orwebsites. - Plan and schedule calendar(s) for senior staff members with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsorpolicies. - Createcomplexreportsandspreadsheetswhichmayutilizespecializedsoftwareandsystems. - Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research,identify,andresolvediscrepancies.Mayassistwithcapitalorspecialequipmentrequestsand/orvendorselection. - Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. DESIRED QUALIFICATIONS: - Knowledge of Stanford University, School of Medicine systems is highly desired. Knowledge of Zoom, Smartsheets, Qualtrics, Google Drive, Mailman. - Knowledge of Oracle Financials system to process PCard verification, SU Expense requests, and SU internet procurement requests is a plus. - Strong financial background and demonstrated financial competence is highly desired. EDUCATION & EXPERIENCE (REQUIRED): - High school diploma and four years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): - Advancedcomputerskillsanddemonstratedexperiencewithofficesoftwareandemailapplications. - Demonstrated success in following through and completingprojects. - Excellent organizational skills and attention todetail. - Strong verbal and written communicationskills. - Excellent customer service and interpersonalskills. - Ability to prioritize, multi-task, and assign work toothers. - Ability to take initiative and ownership ofprojects. - Abilitytoroutinelyandindependentlyexercisesoundjudgmentinmakingdecisions PHYSICAL REQUIREMENTS*: - Constantly perform desk-based computertasks. - Frequentlysitting. - Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/filepaperworkorparts,lift/carry/push/pullobjectsthatweighupto10pounds. - Rarely twist/bend/stoop/squat,kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK CONDITIONS: - Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. - Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns;usesandpromotessafebehaviorsbasedontrainingandlessonslearned. - Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnelpoliciesandotherpoliciesfoundintheUniversity'sAdministrativeGuide, The expected pay range for this position is $60,000-$81,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

  • Unique Education Benefits : This position is eligible for the Tuition Grant Program (TGP), once you have completed five (5) years of continuous benefits-eligible service. The TGP helps eligible faculty, staff and retirees pay for the cost of undergraduate college education for their eligible children. The program pays all or a portion of college tuition at accredited institutions for up to four years of course work required for an undergraduate degree. - School of Medicine, Redwood City, California, United StatesSchool of Medicine, Redwood City, California, United StatesWe're always looking for people who can bring new perspectives and life experiences to our team. Found the perfect role and ready to apply? Learn more on what to expect next.

Keywords: Stanford University, Redwood City , Operations Excellence Administrative Associate, Administration, Clerical , Redwood City, California

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