Operations Excellence Administrative Associate
Company: Stanford University
Location: Redwood City
Posted on: May 28, 2023
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Job Description:
Operations Excellence Administrative Associate Stanford Medicine
is leading the biomedical revolution in precision health. We are
transforming health care away from after-the-fact diagnosis to
prediction and prevention and away from one-size-fits-all medicine
to personalized care that empowers people to lead healthy lives. We
are leveraging the art and science of medicine to predict and
prevent disease before it strikes and cure it decisively if it
does. To achieve our Precision Health vision, we are integrating,
building, and leveraging our strengths in fundamental research, the
new field of biomedical data science, and nine transformative
biomedical platforms. As a learning health system, we will apply
these advances in our hospitals and health care delivery systems
within Stanford Health Care and Stanford Children's Health. Our
Values - Fulfilling our promise to humanity requires the engagement
of a diverse, creative, and collaborative team of professionals who
work together to advance our research, education, and patient care
mission. We strive to create a culture of inclusion and belonging
to ensure all employees have the meaningful employment experience
that is necessary to do their best work. We value and integrate
justice, equity, diversity, and inclusion into all that we do, as
reflected by the following initiatives: Join the Stanford School of
Medicine Human Resources Group (HRG) in leading and changing HR as
we know it today, in support of the school's education, patient
care, and research mission. Working closely with the School's
academic departments, institutes, centers and administrative units,
we provide leadership in creating and maintaining a work
environment that attracts, develops, rewards and retains a
highly-engaged, talented, productive and diverse workforce in
support of Stanford Medicine. We offer competitive compensation,
high quality benefits, and a flexible work-from-anywhere
opportunity. Stanford University is seeking an Administrative
Associate 3 to provide administrative or operational support with
limited supervision. May be responsible for leading other
administrative staff or subordinates. DUTIES INCLUDE: - Act on
behalf of the supervisor, department manager,in regards to
establishing priorities and identifying and resolving problems that
are administrative innature. - Oversee and/or perform duties
associated with scheduling, organizing, and operating complex
conferences, seminars, and events, including arranging with vendors
for services, overseeing the production and distribution of
materials, administering logistics, and managing event
withinbudget. - Compose and draft documents and correspondence for
presentations, course handouts, conferences, and reports; Create,
maintain, modify, and/or ensure accuracy of content in various
unitdocuments,displays,reports,brochures,socialmedia,and/orwebsites.
- Plan and schedule calendar(s) for senior staff members with
limited consultation, resolve calendaring conflicts, and arrange
travel in compliance with unit, university, and sponsorpolicies. -
Createcomplexreportsandspreadsheetswhichmayutilizespecializedsoftwareandsystems.
- Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research,identify,andresolvediscrepancies.Mayassistwithcapitalorspecialequipmentrequestsand/orvendorselection.
- Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation projects.
DESIRED QUALIFICATIONS: - Knowledge of Stanford University, School
of Medicine systems is highly desired. Knowledge of Zoom,
Smartsheets, Qualtrics, Google Drive, Mailman. - Knowledge of
Oracle Financials system to process PCard verification, SU Expense
requests, and SU internet procurement requests is a plus. - Strong
financial background and demonstrated financial competence is
highly desired. EDUCATION & EXPERIENCE (REQUIRED): - High school
diploma and four years of administrative experience, or a
combination of education and relevant experience. KNOWLEDGE, SKILLS
AND ABILITIES (REQUIRED): -
Advancedcomputerskillsanddemonstratedexperiencewithofficesoftwareandemailapplications.
- Demonstrated success in following through and completingprojects.
- Excellent organizational skills and attention todetail. - Strong
verbal and written communicationskills. - Excellent customer
service and interpersonalskills. - Ability to prioritize,
multi-task, and assign work toothers. - Ability to take initiative
and ownership ofprojects. -
Abilitytoroutinelyandindependentlyexercisesoundjudgmentinmakingdecisions
PHYSICAL REQUIREMENTS*: - Constantly perform desk-based
computertasks. - Frequentlysitting. - Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone,
sort/filepaperworkorparts,lift/carry/push/pullobjectsthatweighupto10pounds.
- Rarely twist/bend/stoop/squat,kneel/crawl. * - Consistent with
its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
her job. WORK CONDITIONS: - Interpersonal Skills: Demonstrates the
ability to work well with Stanford colleagues and clients and with
external organizations. - Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety
concerns;usesandpromotessafebehaviorsbasedontrainingandlessonslearned.
- Subject to and expected to comply with all applicable University
policies and procedures, including but not limited to the
personnelpoliciesandotherpoliciesfoundintheUniversity'sAdministrativeGuide,
http://adminguide.stanford.edu The expected pay range for this
position is $60,000-$81,000 per annum. Stanford University provides
pay ranges representing its good faith estimate of what the
university reasonably expects to pay for a position. The pay
offered to a selected candidate will be determined based on factors
such as (but not limited to) the scope and responsibilities of the
position, the qualifications of the selected candidate,
departmental budget availability, internal equity, geographic
location and external market pay for comparable jobs.
Keywords: Stanford University, Redwood City , Operations Excellence Administrative Associate, Administration, Clerical , Redwood City, California
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