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Project Manager

Company: Stanford University
Location: Redwood City
Posted on: February 17, 2021

Job Description:

University IT (UIT), part of the Business Affairs organization at Stanford University, is dedicated to delivering world-class service and technological solutions to advance research, teaching and learning, administration, and healthcare. UIT is embarking on a long-term strategy to plan, replace and implement new cloud-based solutions for several enterprise-wide systems. The UIT Project Management Office within UIT seeks an experienced Program Manager to lead and manage transformational initiatives to replace Stanford University's legacy HR system. This involves managing the projects undertaken to replace existing HR systems in a manner that ensures alignment with the university's strategic objectives. The Program Manager champions the business and technical planning and conceptual efforts for this mission critical initiative. This initiative will be jointly sponsored by University HR and University IT with advice from HR Technology Council. The Program Manager is expected to lead and support Phase 1 activities to inform the planning and decision process including managing the RFI/RFP process, contract/pricing evaluation processes, as well as budgeting and implementation planning. This also includes the development and implementation of business process improvement and organizational change management strategies. Upon final selection of a cloud-based Human Resources/Human Capital Management (HR/HCM) solution, the role of the Program Manager is to ensure the full project lifecycle (initiating, planning, executing, monitoring and controlling, closing) is successfully managed to meet business objectives and client satisfaction.-- The ideal candidate has a successful track record of delivering enterprise-wide cloud solutions for HR/HCM solutions in a research university setting. Desired experience includes a proven track record of motivating a diverse team, partnering effectively with executive-level sponsors and decision-makers, and identifying and efficiently managing project risks, while successfully managing projects to timely delivery and within budgetary expectations. CORE DUTIES:

  • Perform the full range of program management cycle: initiating, planning, executing, monitoring and controlling, and closing.--
  • Independently lead and direct projects requiring high levels of functional/technical integration and involving multiple disciplines to be managed.
  • Originate project charter defining/shaping the project's scope, goals/objectives, solution approach, system integration and impact to other systems, project team organization, roles/responsibilities, risks and assumption, project financials.--
  • Develop an action plan and estimate requirements for resources, including management, labor, materials, and time required to complete the project.
  • Create and implement project plans and work breakdown structures aligned with business and technical plans and directions; revise as appropriate to meet changing needs and requirements.
  • Manage stakeholder engagement (including executive committee level) that may be affected by changes to business processes, policies and procedures related to the implementation of an enterprise-wide HR/HCM system.--
  • Facilitate discussions and negotiations that require consideration of wide influences to drive recommendation consensus.
  • Create and help execute comprehensive organizational change management strategy and communication plan relative to project/portfolio scope and stakeholders; orchestrate and lead organizational change management methodologies underlying project success.
  • Create, manage and monitor the estimated project budget.--
  • Prepare and submit project documentation such as client proposals, progress reports, or other contractual requirements.
  • Evaluate and assess metrics and project/program effectiveness, assess and proactively monitor and control risks, progress and trends impacting successful project/program delivery.
  • Perform other duties as assigned. Additional Information:-- Job Code: 4074
    Grade: L
    Exemption: Exempt MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree in a related field and ten years of progressively responsible, relevant project management experience performing duties similar to those listed above or combination of education and relevant experience. Qualifications - Knowledge, Skills and Abilities:
    • Demonstrated ability to organize work and to manage multiple projects.
    • Exceptional oral, written and presentation skills to communicate and address a wide variety of audiences, establish constructive working relationships, persuade and influence decision-making, paired with active listening skills.
    • Ability to productively assemble, engage and lead cross-functional teams.
    • Demonstrated project management ability to employ integration, scope and time management, cost, quality, staffing, communications, risk/risk mitigation and procurement components.
    • Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
    • Advanced analytical, organizational and problem-solving skills.
    • Demonstrated commitment and ownership to successful implementation of an enterprise-wide project/program--
    • Keen grasp of interpersonal and impact awareness. In addition, our preferred requirements include:
      • Experience managing implementation of HR/HCM cloud-based solutions or other enterprise-wide SaaS platforms, including managing consulting partner relationships.
      • Experienced in a complex, decentralized higher education or non-profit environment.
      • Strongly oriented toward collaboration with and through others, at all levels in the organization.
      • Experience leading and applying Agile (or hybrid Agile) implementation methodology
      • Leads with an innovative and continuous improvement mindset; strong business acumen and ability to adapt, improvise and innovate to drive solutions. Certifications and Licenses:
        • Preferred: Project Management Professional (PMP) certified completion of a Project Management Certificate program, or certification in process. PHYSICAL REQUIREMENTS*:
          • Frequently sit, perform desk based computer tasks, and grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
          • Occasionally stand/walk, write by hand.
          • Rarely use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS:
            • Occasionally work evenings and weekends. WORK STANDARDS:
              • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
              • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
              • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . Stanford University's commitment to safely and effectively meet the public health challenge presented by COVID-19 extends to ensuring University employees may work from home, or another off-site location, where determined appropriate, whenever necessary through the end of June 2021. The department will give reasonable notice when employees are expected to return to work at the Redwood City campus. Why Stanford is for You: Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
                • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
                • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
                • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our work-class exercise facilities. We also provide excellent health care benefits.
                • Discovery and fun. Stroll through historic sculptures, trails, and museums.
                • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
                • Redwood City. Our new Stanford Redwood City campus, opened in 2019, will be the workplace for approximately 2,700 staff, including University IT, whose jobs are important to supporting the University's mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Keywords: Stanford University, Redwood City , Project Manager, Executive , Redwood City, California

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