Office Manager
Company: PROCEPT BioRobotics
Location: Redwood City
Posted on: May 14, 2022
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Job Description:
PROCEPT - BioRobotics is a surgical robotics company enabling
better patient care by developing transformative solutions in
urology. With an initial focus on BPH, the company's AquaBeam -
Robotic System delivering Aquablation therapy, is the first
FDA-cleared, automated surgical robot for the treatment of lower
urinary tract symptoms (LUTS) due to benign prostatic hyperplasia
(BPH). Aquablation therapy combines real-time, multi-dimensional
imaging, automated robotics, and heat-free waterjet ablation for
targeted, controlled, and immediate removal of prostate tissue.
Aquablation therapy offers predictable and reproducible outcomes,
independent of prostate anatomy, prostate size, or surgeon
experience.
Summary
The Office Manager will organize and coordinate office
administration and procedures, in order to ensure organizational
effectiveness, efficiency, and safety. The successful office
manager is an energetic professional who wears multiple hats and is
well organized, flexible, and enjoys the administrative challenges
of supporting an office with diverse needs. This role is also
responsible for the front office reception desk and creating a
great experience for our visitors and employees as they enter our
premises. This role will also be responsible for administrative
support primarily for our Operations, Quality and Regulatory
departments. You will also work closely with our Facilities team to
tackle special projects and manage projects.
Office Management
CORE RESPONSIBILITIES (Other duties may be required as
assigned)
Streamlining and documenting administrative procedures
Assist in managing relationships with vendors, service providers,
and landlord and coordinate delivery of services and repairs as
needed
Managing office supplies inventory and placing orders as
necessary
Manage office food and snack service inventory and set up/ clean
up
Performing receptionist duties such as greeting and directing
visitors; maintain security by following procedures; monitoring
entrants; issuing visitor passes as needed
Maintain safe and clean reception area by complying with
procedures, rules, and regulations
Distribute incoming mail, make copies, scan, and file items as
needed
Assist in planning and executing in-house or off-site activities
such as parties, celebrations, and conferences
Receiving and sorting incoming mail and deliveries, and managing
outgoing mail
Assisting with office layout planning and office moves
Scheduling group meetings, maintaining calendars, and doing
research
Coordinating schedules, appointments, and bookings as requested
Ensure filing systems are maintained and current
Maintain and triage employee requests regarding the office,
facilities, events, and more
Enforce and support COVID-19 safety workplace protocol
Administrative
Manage calendar for select leadership personnel
Manage business travel and expense reports for select leadership
personnel
Schedule meetings and events
Maintain trained status for, and comply with, all relevant
aspects
of the PROCEPT BioRobotics Quality Management System to ensure
product and support regulatory compliance
Understand and adhere to the PROCEPT BioRobotics Quality Policy
Understand and adhere to the PROCEPT BioRobotics EHS Policy
QUALIFICATIONS (Education, Experience, Certifications)
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.
Proven experience as an Office Manager, Front Office Manager or
Administrative Assistant
Knowledge of Office Administrator responsibilities, systems and
procedures
Proficiency in MS Office (MS Excel and MS Outlook, in
particular)
Hands on experience with office equipment (copiers etc.)
Must exhibit a high level of professionalism and sensitivity to
confidential information
Excellent time management skills and ability to multi-task and
prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Ability to effectively interact with personnel at all levels of
responsibility
Strong organizational and planning skills
Punctuality and strong work ethic
A creative mind with an ability to suggest improvements
High School degree; additional qualification as an Administrative
assistant will be a plus
Physical demands
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
To perform this duty the employee must have the ability to sit or
stand at and operate a computer terminal and walk or travel safely
within the facility. The employee may occasionally lift and/or move
up to 50 pounds.
Work environment
This position is based 100% onsite in the office. While performing
the duties of this job, the employee regularly works in an office
environment.
COVID-19 Vaccine Requirement: PROCEPT BioRobotics employees must be
vaccinated against the COVID-19 virus. The company will follow an
accommodation process for medical or religious exemptions.
Keywords: PROCEPT BioRobotics, Redwood City , Office Manager, Executive , Redwood City, California
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