Administrative Assistant
Company: Robert Half
Location: Palo Alto
Posted on: February 18, 2026
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Job Description:
Job Description Job Description We are looking for a
detail-oriented Administrative Assistant to join our team on a
contract basis in Palo Alto, California. In this role, you will
handle a variety of administrative tasks, including patient
registration, document processing, and insurance verification,
while ensuring compliance with organizational policies and
procedures. This position requires a strong focus on customer
service, organizational efficiency, and the ability to work
collaboratively in a fast-paced environment. Responsibilities: •
Register patients accurately and efficiently, obtaining demographic
and insurance information as required. • Collect patient signatures
on legal and registration-related documents, ensuring compliance
with regulations. • Process payments such as co-pays, deductibles,
and deposits, maintaining detailed records. • Scan and upload
relevant documentation into the system before the end of each
shift. • Utilize online platforms to verify insurance information
and patient eligibility. • Prioritize tasks effectively during
high-volume periods to optimize operational efficiency and customer
satisfaction. • Collaborate with clinical staff, providing
necessary materials such as wristbands and facesheets in a timely
manner. • Distribute privacy notices and maintain compliance with
HIPAA regulations and organizational policies. • Ensure office
equipment is functional and follow downtime procedures when
necessary. • Attend departmental meetings, workshops, and training
sessions to stay updated on policies and procedures.• High school
diploma required; Associate degree preferred. • Ability to type at
least 30 words per minute. • Proficient in using multiple computer
programs simultaneously. • Clear verbal and written communication
skills. • Strong customer service abilities with a detail-oriented
approach. • Self-motivated and capable of prioritizing tasks
effectively. • Familiarity with HIPAA regulations and legal
documentation processes. • Comfortable working both at stationary
workstations and in mobile settings.
Keywords: Robert Half, Redwood City , Administrative Assistant, Healthcare , Palo Alto, California
