Technical Writing Specialist

Company: Pilot Thomas Logistics
Location: San Ramon
Posted on: April 1, 2026

Job Description:

Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business. Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow – all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible. Technical Writing Specialist – AI-First Documentation Location: San Ramon, CA (Hybrid - 3 days a week in office) This role requires some schedule flexibility to support collaboration with global teams across different time zones. Reports To: Technical Publications Manager About the Role We are looking for a Technical Writing Specialist who is excited about creating high?quality product documentation in an AI?first documentation environment. In this role, you will help create and maintain documentation for enterprise SaaS products while using Generative AI tools as part of the documentation workflow. You will collaborate with Product, Engineering, UX, and Customer Success teams to produce documentation that is clear, accurate, and useful for customers. We value curiosity, experimentation, and a willingness to explore new tools that improve documentation workflows. This role is ideal for someone early in their documentation career who is curious about how AI, structured content, and modern documentation practices can improve the quality and scalability of documentation. What You’ll Do Create and maintain product documentation such as user guides, online help, and release notes. Use Generative AI tools to help draft, summarize, and improve documentation while ensuring accuracy and clarity. Review and refine AI-generated content using strong editorial judgment. Work with Product Managers, Engineers, UX designers, and Customer Success teams to understand features and user workflows. Follow documentation standards for style, structure, and terminology. Contribute to structured and modular documentation using templates and content reuse practices. Support documentation review and publishing workflows across global teams. Required Qualifications 4 years of experience writing or supporting documentation for software products (internships and academic projects welcome). Strong written communication skills with attention to clarity and detail. Understanding of documentation fundamentals such as task?based documentation and user?focused content design. Experience with SaaS or enterprise software products. Ability to learn new systems and technical concepts quickly. Strong organizational and time?management skills. This role requires some schedule flexibility to support collaboration with global teams across different time zones. AI & Modern Documentation Skills Experience using Generative AI tools (ChatGPT, Claude, Copilot, etc.) for drafting, editing, summarizing, or improving written content. Ability to evaluate and refine AI-generated output rather than relying on it blindly. Interest in exploring how AI can improve documentation quality, speed, and consistency. Comfort experimenting with new tools and documentation workflows. We are not looking for writers who simply copy AI output. We are looking for writers who know how to guide AI and improve its results. Nice to Have Familiarity with structured authoring tools (e.g., Arbortext or similar). Exposure to Markdown, docs?as?code, or content management systems. Experience working in Agile or Scrum development environments. How to Stand Out Writing samples or a documentation portfolio. A short note describing how you have used AI in your writing workflow. An example of documentation you admire and why. Optional but encouraged: Include a short example (200–300 words) showing how you used an AI tool to improve or generate documentation. Briefly explain the prompt you used, what the AI generated, and how you improved the result. PTC carefully considers a wide variety of factors when determining compensation. The anticipate d annual salary range for this position is between $70,000 - $88,000 . The salary range reflects a good-faith estimate of compensation at the time of posting. A ctual compensation may vary based on a candidate's skills, qualifications, experience, and location. Additionally, candidates may be eligible for a performance-based bonus . E mployee s also ha ve the opportunity to become a PTC shareholder through our employee share purchase program (ESPP) , which allows for the purchase of discounted PTC stock . Certain roles may also be eligible for participation in our equit y programs. E mployees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and , if you are an office-assigned employee, a generous commuter subsidy. All total rewards and benefits programs are subject to applicable plan eligibility and other terms and conditions. For more information about PTC’s comprehensive benefits, please visit our Careers Page . PTC recruits on a rolling basis. Candidates are considered as they apply, until the opportunity is filled. At PTC, we believe in the power of diverse ideas and perspectives. As a global company that values and respects all identities, cultures, and perspectives, we strive to create an inclusive PTC for ALL through an environment where everyone feels like they belong and are empowered to bring their true, authentic selves to work. Proud to be an Equal Opportunity Employer, we welcome applicants from all backgrounds and hire without regard to race, national origin, religion, age, color, ethnicity, ancestry, marital status, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. PTC endeavors to make ptc.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact PTC's Talent Acquisition team at TalentAcquisition@ptc.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. Life at PTC is about more than working with today’s most cutting-edge technologies to transform the physical world. It’s about showing up as you are and working alongside some of today’s most talented industry leaders to transform the world around you. If you share our passion for problem-solving through innovation, you’ll likely become just as passionate about the PTC experience as we are. Are you ready to explore your next career move with us? We respect the privacy rights of individuals and are committed to handling Personal Information responsibly and in accordance with all applicable privacy and data protection laws. Review our Privacy Policy here ."

Keywords: Pilot Thomas Logistics, Redwood City , Technical Writing Specialist, IT / Software / Systems , San Ramon, California