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Compliance Associate

Company: Stanford University
Location: Redwood City
Posted on: June 6, 2021

Job Description:

Job Code: 4742

Grade: E

Dean of Research / Office of Technology Licensing: The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets. OTL's office is in the new Stanford Redwood City campus, although we currently work remotely. The new Stanford Redwood City campus brings together 2,700 staff in a collaborative environment that reflects Stanford's culture and mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families, once we are back to the office.

Position Summary: The Office of Technology Licensing at Stanford University seeks a Compliance Associate - Data Aide 2. This position should enter data from a source document into a computer system and verify entries for accuracy and completeness. Position should also assist with gathering and measuring data. Work is usually performed independently within general guidelines.

In this role, you will:

  • Accurately enter data from data sheets or charts into a database and/or manual filing system using specific, standard instructions.
  • Review all incoming invention disclosures and determine federal sponsor requirements; follow up with inventors regarding sponsor information. Enter data and verify completeness and accuracy of inventor's contacts, signed SU18 and other forms; verify visiting scholar status. Report obligations associated with these data to the relevant parties.
  • Determine appropriate action to be taken for duplicate, inaccurate, or unclear information.
  • Maintain a variety of complex records such as grant information (by coordinating with Inventors and by using SeRa database), review foundation agreements to determine Stanford's IP obligations, further disclose of relevant information to sponsors. Be subject matter expert for sponsor requirements, including for corporate and foundation sponsors. Provide support for federal reporting matters. Ensure that sponsorship requirements for government-sponsored research are met according to Bayh-Dole regulations. Suggest or make improvements to record-keeping procedures.
  • Selectively apply a variety of procedures in measuring and reporting data, using judgment to determine how standard guidelines apply; iEdison reporting of invention disclosures and provisional patent applications and managing compliance for title election and extensions of time.
  • Maintain computerized and manual logs and files in accordance with established procedures. Obtaining relevant manuscripts and publications for the records.
  • Perform audits of own work or that of others to ensure conformance with established procedures.
  • Provide administrative support.

To be successful in this role, you will bring:

  • Strong clerical, interpersonal and organizational skills.
  • Good computer skills.
  • Ability to exercise judgment and employ basic reasoning skills.
  • Strong attention to detail.

In addition, preferred requirements include:

  • College degree or equivalent and two years of relevant experience or a combination of education and relevant experience.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

Additional Information

  • Schedule: Full-time
  • Job Code: 4742
  • Employee Status: Regular
  • Grade: E
  • Requisition ID: 88732

Keywords: Stanford University, Redwood City , Compliance Associate, Other , Redwood City, California

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