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Research Administrator 2 (Remote-Hybrid Opportunity)

Company: Stanford Medicine
Location: Redwood City
Posted on: June 15, 2022

Job Description:

Stanford School of Medicine is a research-intensive medical school that promotes diversity and empowers future leaders with the skills they need to be adaptable and resourceful. A leader in the biomedical revolution, Stanford Medicine has a long tradition of leadership in pioneering research, creative teaching protocols and effective clinical therapies.

One of largest clinical departments within the School of Medicine, the Department of Psychiatry and Behavioral Sciences has a great tradition of fundamental science, translational and clinical research, subspecialty expertise, multidisciplinary education, and influential leadership. The overarching aim of creating a better future is predicated on our shared pursuit of discovery across the basic, translational, clinical, and population sciences and on our collaborative efforts to translate new knowledge in our training of scientists and expert clinicians, in supporting the careers of outstanding faculty and learners, and in addressing the needs of communities, local and global.

The Department is now building its first proposal development support team. We are seeking a Research Administrator 2 to work under the direction of Assistant Director of Research Finance to assist with proposal preparation for sponsored projects, such as federal grants, foundation grants, fellowships and other funding opportunities. The RA2 will serve as Department resource for faculty, postdocs, and staff to assist with questions that arise during the pre-award grant or fellowship process. This position will work closely with the faculty and external departments, and the School of Medicine Research Management Group.

This position may have a flexible work location, with the possible ability to be either co-located near the Stanford campus in Redwood City, CA as a hybrid or remote worker, or any other U.S. based location as a remote worker with the opportunity to travel to campus for department meetings.

Duties Include:

  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
  • Develop, prepare, and finalize project budgets, and provide budget justification.
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. Lead other staff in group projects
  • May participate as a mentor and provide cross-training as needed.
    • - Other duties may also be assigned
      DESIRED QUALIFICATIONS:
      • Experience with grant and contract proposal preparation and submission processes and procedures.
      • Knowledge and experience with Stanford's School of Medicine Research Management Group.
      • Working knowledge of NIH and other federal agencies, foundation regulations and proposal requirements.
      • Excellent interpersonal/communication skills
      • Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities.
      • Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.
      • Willingness to take on new challenges and openness to change.
        EDUCATION & EXPERIENCE (REQUIRED):

        Bachelor's degree and three years of job related experience, or combination of education and experience.

        KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

        • Basic knowledge of governmental regulations.
        • Ability to understand, interpret, and communicate policies and procedures.
        • Excellent oral, written, and communication skills.
        • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
        • Ability to complete Cardinal Curriculum I and II within first year in role.
        • Competency in project management.
        • Extreme attention to detail.
        • Ability to work well independently, but also to seek or offer assistance when needed.
        • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
        • Excellent time management and organizational skills.
          CERTIFICATIONS & LICENSES:

          • Cardinal Curriculum I and II must be completed to remain in this position.
            PHYSICAL REQUIREMENTS*:

            • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
            • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
            • Rarely lift, carry, push and pull objects weighing 11-20 pounds.
              • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
                WORKING CONDITIONS:
                Remote and/or hybrid working arrangement available.

                ** - COVID VACCINE COMPLIANCE: Stanford University requires all faculty, staff, postdocs, and students coming on-site to work at a Stanford location to be fully vaccinated for COVID-19. If you are offered and accept a position with the Department of Psychiatry and Behavioral Sciences, proof of vaccination documentation must be provided upon hire and all members of the department are expected to comply with all appropriate safety protocols.

                Additional Information
                • Schedule: Full-time
                • Job Code: 4482
                • Employee Status: Regular
                • Pay Grade: G
                • Requisition ID: 93125As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy

Keywords: Stanford Medicine, Redwood City , Research Administrator 2 (Remote-Hybrid Opportunity), Other , Redwood City, California

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